Meeting Rooms

All,

Please remember the following for reserving one of our meeting rooms for a customer:

• A separate meeting room form must be used for each meeting. If they are reserving a series of meetings, they must fill out one form per meeting. All rooms used by customers, including study rooms, must have appropriate paperwork completed.
• Initial and date the form at the bottom.
• Please mark off the meeting times in the appropriate online calendar. They are found on the left side of this blog in the box for links each location (e.g., "Blue Ridge Links"). Include the organization name, telephone number and times of the meeting and (if space permits) a contact name. If you are unsure of the use of this or any Google Docs document, please ask Sarah or me.
• Just to be on the safe side, you may want to check both the calendar and the meeting room form binder.
• When a customer arrives for the meeting, please ask them to sign in with the date, time and organization name. When they leave, the customer should sign out. Ideally, they will give the number in the meeting at the time they leave so we can have an accurate count. This form, " Meeting Room Sign-In Sheet", is on the right side of the blog in the "Staff Links" box. There is a tab for each location. 

Thank you all for following these procedures. Please let me know if you have any questions or concerns.

John