Meeting rooms

Hello

I was just clearing out my inbox and I came across a great reminder sent out earlier this year by John regarding meeting room scheduling. As a general reminder to all staff, please remember to update your location’s electronic Meeting Room Schedule and  file the completed reservation form by meeting date order. This will help staff avoid any schedule conflicts in the future.

Thank you for your time and have a great day.

-Sarah

From: Merullo, John - HPL
Sent: Saturday, January 07, 2012 12:22 PM
To: South-Belt Staff
Subject: Meeting rooms

All,

As we try to make things more consistent across our three locations, the subject of booking meeting rooms for outside groups has come up.

Here is what I propose:

·         No reservations taken over the phone. All persons interested in using our rooms must reserve in person and fill out a meeting room form at that time.

·         Rooms may be booked three months in advance. We will make sure that all the appropriate pages are added to the spreadsheets.

·         Each usage in a series requires a new form.

Remember that meeting room use is governed by HPL policy:

https://hplnet.hpl.lib.tx.us/polandpro/pol-1_2.pdf

If you have any questions or concerns, please speak to me.

Thanks,

John